Subject Access Request – Thanet Forms

Thanet District Council provides a wide range of services to many people. We may record information about you and the services you receive. Under the General Data Protection Regulation (GDPR) and Data Protection Act 2018 (DPA) you have the right to ask whether we hold personal information about you and, unless an exemption applies, to receive a copy of that information. To help us deal promptly with your request and to satisfy legal requirements placed on us to ensure the identity of data subjects, please enclose with this form:

Proof of identity. Satisfactory proof of identity includes a photocopy of: your birth certificate, marriage or civil partnership certificate, driving licence and passport. If none of these are available then please contact the Information Governance Team for advice on other acceptable forms of identification.
The information requested is mostly provided free of charge. However, there are occasions where we may charge some amount to cover our administration.

We will respond to your enquiry within one calendar month of receipt of your form.

Privacy Statement

To provide this service Thanet District Council will collect and process personal information. We may check some of the information with other sources (e.g. government departments and other councils) to verify your identity and ensure that the information you have provided is accurate.

Your personal information is being processed because it is necessary for compliance with a legal obligation or for the performance of a task carried out in the public interest.

Please refer to our Corporate Privacy Notice for further details on how we process your personal information and your rights. This is also available in other formats (e.g. print).

About the person making the request

Who is making the request?(Required)

Please select the option that applies

I am making this application for data about me

I am acting on behalf of the data subject

Details of the data agent

As you are acting on behalf of the data subject please can you provide your details below. These should be your contact details and NOT the details of the person you are requesting data on behalf of.

Data Agent Name(Required)

Data Agent Postcode

Search Postcode

Hidden

address

Address(Required)

House name/House No./Flat no Address line 1 Address line 2 City Postcode

Data Agent Phone number(Required)

Data Agent Email address(Required)

Enter Email Confirm Email

Subject details

Please provide the details of the data subject.

Please upload a copy of official identification documents for the data subject such as a

driving licence
birth certificate

Scans or photographs are acceptable providing they are clear.

As you are acting on behalf of the data subject, you must also upload a copy of written consent from the data subject.

Data subjects full name(Required)

Data Subject Postcode

Search Postcode

Hidden

address

Address(Required)

House name/House No./Flat no Address line 1 Address line 2 City Postcode

Data subjects phone number(Required)

Data subjects email address

Enter Email Confirm Email

Please upload the data subjects proof of identity(Required)

Acceptable proof - birth certificate, driving licence, passport. Scans or photographs are acceptable as long as they're clear.

Max. file size: 32 MB.

Please provide written consent from the data subject for you to act on their behalf(Required)

Max. file size: 32 MB.

Your details

Please provide your details below.

Please upload a copy of official identification documents for as proof of your identity.

Acceptable documents are:

driving licence
birth certificate
passport
marriage or civil partnership certificate

Scans or photographs are acceptable providing they are clear. If none of the above are available please contact foi@thanet.gov.uk for alternative forms of acceptable identification.

Full name(Required)

Postcode

Search Postcode

Hidden

address

Address(Required)

House name/House No./Flat no Address line 1 Address line 2 City Postcode

Contact telephone number(Required)

Email address(Required)

Enter Email Confirm Email

Please upload proof of your identity(Required)

Max. file size: 32 MB.

Are you over 18?(Required)

Yes

No

Please provide your date of birth(Required)

Description of the information being requested

Date from which the request covers(Required)

Please give the start date of when you would like the data from

Date to(Required)

Please help us to deal with your request quickly and efficiently by giving as much detail as possible about the information you want, or documents you would like to see.(Required)

Note: If CCTV surveillance is wanted, please specify date(s), time(s) and location.

Please state the department(s) and/or Council staff that might hold personal data about you to help us find our information.(Required)

For example, this could be council tax and benefits, parking, housing, planning, complaints, etc.

Declaration Data

I confirm that the information given on this form and any attachments are accurate and true. I understand that it may be necessary to confirm my/the data Subject’s identity and provide more detailed information before disclosing any data.

The council needs to be sure that you are the person making the request. If you do make a false statement or a fraudulent application in asking for personal data you may be guilty of a criminal offence.(Required)

I confirm that I have read and agree to the above

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Staff ID